Call for Session Proposals

The Call for Session Proposals and Poster Presenters closed July 19, 2019.

Call for Session Proposals Key Dates

May 20 Call for Session Proposals and Poster Presenters Opens
July 19 Call for Session Proposals and Poster Presenters Closes
Mid-September  Submission Acceptance Emails Sent
Mid-September   Registration Opens
October 4 Last chance to make changes to session descriptions and presenters


Session Types

90-Minute Concurrent Session: This is the standard breakout session format. Concurrent sessions should be focused on topics and projects with a broad appeal and relevance to the conference theme. A panel should be composed of three to four presenters representing a variety of perspectives and organizations. Concurrent sessions may include a moderator and discussant. Roles can be indicated in the submission process.

90-Minute Workshop: Held during the 90-minute time slots, workshops are instructional or informational in nature and are markedly different from a concurrent session. The workshop should be interactive and give participants opportunities to practice skills learned during the session and receive feedback from session organizers.

Five-Minute Flash Talk Session: Flash talks offer individuals the opportunity to each have five minutes to present and two minutes of Q&A (one presenter only per submission) on a novel and inspiring topic relevant to those attending the NCSE Annual Conference. Presenters are allowed one visual slide. Flash talks should be dynamic and engaging, oriented toward a more public audience and showcase strong public communication skills. Flash talk submissions will be grouped into sessions by topic or cross-cutting theme.

Poster Presentation: A poster presentation is a graphic representation of an author's research. Authors illustrate their findings by displaying graphs, photos, diagrams, and a small amount of text on poster boards. Poster presenters will be required to stand with their poster during a designated time to answer questions from attendees.


Suggested Topics

NCSE seeks submissions that align with this year's conference theme, Science in Environmental Decision-Making. In today’s world, where environmental challenges have grown more complex, the risks greater, and the stakes higher, the role of science in environmental decision-making remains as essential as ever. NCSE 2020 will explore the various ways that science serves and contributes to the policy- and decision-making process. This theme invites proposals spanning the science enterprise, including pollution, public health, resilience, sustainability, marine debris, infrastructure, biodiversity, and more. Submissions should fit broadly into the following topic areas:

  • Boundary Spanning Between Science and Policy
  • Environmental Law and Decision-Making
  • Policy Perspectives and Historical Examples
  • Emerging Issues in Environmental Science and Policy
  • Environmental Markets and Finance


General Information

To be eligible for review, proposals must include the required information below. Optional fields are available to help further explain your proposal. All complete proposals submitted before the deadline will be peer reviewed on the following criteria:

  • Merit and clarity of the 250-word abstract;

  • Completeness of the proposal, particularly having well-developed content and sufficient presenters to address all relevant aspects of the topic;

  • Complete and diverse list of presenters;

  • Relevance to the NCSE 2020 theme, Science in Environmental Decision-Making.


Presenter Policies and Procedures

In order to ensure a successful conference, proposal submissions and session organizers are required to abide by the following policies and procedures. Please make sure that all presenters associated with your proposal are aware of these policies.

  • If accepted, all presenters and moderators attending the conference are expected to pay their appropriate registration fee, travel, and lodging to the conference. NCSE cannot cover the cost of registration or travel for presenters.

  • Session rooms will be equipped with a screen, projector, podium, and head table. Rooms are not equipped with sound. If you are presenting a video, please let NCSE know by November 7, 2019.

  • A presenter or session organizer must bring a laptop to be used during the presentation. Mac adapters will not be provided.

  • Presenters are responsible for providing all supplies needed for their session including flip charts, markers, pens, paper, and handouts.

  • Organizers will have until October 18, 2019, to make minor edits to their session title, description, or list of presenters. After this date, edits cannot be included in the final printed program. Change in presenters can be updated on the conference website until December 30, 2019 (please note, these changes will not be made in any printed materials).

  • Presenters who fail to show up for their presentation without notifying NCSE at least 24 hours in advance will not be permitted to present at any NCSE-sponsored meeting for two years following the “no-show.”

  • If your presentation is drawing heavily on another source, it is your responsibility to seek permission from the original source to the use the material. Be sure to cite the original source in any pictures, charts, graphs, etc. used in your presentation.

  • It is the policy of NCSE to hold events where physical and communication barriers do not exclude people with disabilities from attending and participating. Presentations must be accessible to all.

For questions regarding the submission process, please contact