Guidelines for Concurrent and Workshop Sessions

Thank you for investing your time and expertise in the NCSE Annual Conference. We look forward to your participation. This page offers tips and tools that can help you make the most of your presentation and your time at the Annual Conference. For questions regarding your session, please contact  


All presenters must be registered for the Annual Conference to participate in your session. 


  • Total time for Concurrent and Workshop Sessions is 90 minutes. Early Bird Sessions are 50 minutes. As you prepare for your session, be sure to leave time for Q&A.

  • Determine the goal of your presentation and what you want the audience to learn. 

  • Bring business cards or applicable handouts to share with attendees.

  • Be sure to arrive at your session room at least 15 minutes before your presentation to prepare. You must stop at onsite registration to pick up your name badge before you present.

  • Each concurrent session room will be equipped with an LCD projector and screen. NCSE does not provide a laptop for your presentation. The session organizer or one of the presenters must bring a laptop computer. Please contact NCSE at if this will be an issue.

  • You must bring an HDMI adapter if you plan to use a Mac laptop.

  • Bring an USB drive with your presentation materials as a backup.

  • There will be WiFi available in all meeting spaces. However, if you plan to play a video or sound clip during your presentation, it is encouraged that you download the clip directly to your computer to avoid any problems with WiFi speed.

  • Screen size/aspect ratio is 16:9.

Tips for Building PowerPoints

  • Use a large font. As a general rule, avoid text smaller than 24 point.

  • Use a clean typeface. Sans serif typefaces, such as Arial, are generally easier to read on a screen than serif typefaces, such as Times New Roman.

  • Use bullet points, not complete sentences. The text on your slide provides an outline of what you are saying. A common standard is the 6/7 rule: no more than six bulleted items per slide and no more than seven words per item.

  • Use contrasting colors. Use a dark text on a light background or a light text on a dark background. Avoid combinations of colors that look similar. Avoid red/green combinations as this is the most common form of color blindness.

  • Use special effects sparingly. Using animations, cool transition effects, sounds and other special effects is an effective way to ensure the audience notices your slides. Unfortunately, that means that they are not listening to what you are saying. Use special effects only when they are necessary to make a point.