Conference Policies

Registration Policies

Individuals must register and pay the appropriate fee(s) in order to attend any portion of the NCSE Annual Conference. Violations of this policy will result in removal from the conference. Under no circumstance is an attendee with an individual name badge permitted to give the badge to another individual who is or is not a paid attendee at the conference. Fraudulently allowing an individual to gain access to any part of the conference by using another’s credentials is grounds for immediate removal of all parties from the conference.

Cancellation Policy
NCSE will accept cancellations until December 18, 2019. NCSE will refund the registration fee minus a cancellation fee. There is a $55 cancellation fee for registrations from NCSE Member Institution faculty/staff and students and Non-Member Institution students. There is a $90 cancellation fee for all other registration types. You may cancel your registration through the registration portal or by contacting No refunds will be issued after December 18, 2019. 

No shows are considered to have missed the deadline and are not eligible for a refund. No refund will be issued for onsite registrations.

Individuals may substitute a registration until December 31, 2019. After that no substitutions will be accepted.



Videotaping Policy
By registering for the Annual Conference, attendees acknowledge that audiotaping, videotaping, and/or transmitting in any of the foregoing of any part of the conference (including but not limited to concurrent sessions, flash talks, and plenary keynote sessions) is not allowed. Violations of this policy will result in removal from the session and possible revocation of conference registration.

Photography Release
On occasion, NCSE uses photographs and videos of conference events in its promotional materials. By virtue of their attendance, all conference visitors agree to use their likeness in such materials unless the permission is revoked in writing to NCSE. 


Code of Conduct

The National Council for Science and the Environment expects all conference attendees to maintain high standards of professional conduct and uphold the policies and procedures set forth for the conference. To the degree that an attendee, individually or collectively, purposefully and fraudulently circumvents NCSE’s rules, regulations, and ethical standards, NCSE vies such conduct as serious violation that will jeopardize attendance at the conference and could jeopardize attendance at future conferences. NCSE is committed to maintaining an environment that encourages respect and dignity for each individual. As part of the commitment, NCSE prohibits harassment by a client, vendor, attendee, or others who may interact with staff during their course of business.

By completing registration, you agree to all conference policies listed within the program, NCSE website, and the online registration and housing website.